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Protocol is a document legally binding.It is made when held important meetings and meetings with making any decisions based on the opinions of its members.For the protocol to be valid, it must be made out secretaries, managers, or other corporate governance experts in accordance with the requirements.
When the report is drawn up?
, you need to know before you file a report, in which case it is needed.
- document is required when there are meetings of state and local authorities, auctioneers, boards of directors, founders.
- Individual meetings such as conferences, meetings, also require the creation of an important paper.
- If the record belongs to the scientific or educational institution, it captures the scientific discoveries, educational program, the election for the position, obtaining the category and level.
- In business, such documents are used for fixing the disagreements, agreements, confidential information.
- The bank protocols confirm accounts record cash transactions.
Protocol is of two kinds:
- complete, a text document, which describes in detail all the issues under consideration and the decisions taken with an indication of all the participants.Attached is an audio recording from the last meeting.
- brief, drawn on paper with a summary of relevant information and the names of those present.
How to make the report correct?
To write protocol required a clean sheet of A4 paper or a form with the name and all the details of the enterprise.
- On a sheet to spell the word "Protocol", the date and place where the meeting was held.
- Now you need to make a chapeau with indication of the chairman and the secretary, who designed the protocol.
- Lists all the participants of the meeting with the name, title and initials.If there is too much, you can make a complete list of names to the document.
- Written agenda, that is, what problems and issues were discussed during the meeting.This part of the principal, it shall include all persons performing presentations with texts of their reports in the order in which they were given word.For each question, the decisions are recorded.If, during the meeting held a vote, you must specify the number of votes "for" and "against" any decision.
- At the end of the protocol shall be signed by the Secretary and the Chairman of the meeting held.
order for the document is not lost legal force, it is important to specify the fully qualified name of the enterprise, which was noted in the registration.Ranks and titles of those present must be written accurately.It is necessary to put a date to the day when the event took place, and not the number of the minutes.Some of the documents are approved by the heads of the organizations using the word "claim", signature and date.
for the correct spelling of the protocol requires certain skills and knowledge, as well as the experience of similar work, this will also help the article How to make the protocol.